Office Relocation costs Calculator by TWC IT Solutions

Indicative one-off ranges for office moves across the UK (incl. all London areas & suburbs). Results are guidance only and exclude VAT.

Step 1 · Your move profile

Workstations/people to move Count typical desks/workstations being relocated (include hot desks if packed/moved). Region Regional weighting reflects labour, travel, access and permitting costs. Distance between sites Vehicle time and fuel are reflected via distance bands. Building access

What counts as Inner/Outer/Central London?

Central: City of London, Westminster, parts of Camden, Kensington & Chelsea, Canary Wharf/Isle of Dogs.
Inner: Camden, Greenwich, Hackney, Hammersmith & Fulham, Islington, Kensington & Chelsea, Lambeth, Lewisham, Southwark, Tower Hamlets, Wandsworth, Westminster, Haringey, Newham.
Outer: Barking & Dagenham, Barnet, Bexley, Brent, Bromley, Croydon, Ealing, Enfield, Harrow, Havering, Hillingdon, Hounslow, Kingston upon Thames, Merton, Redbridge, Richmond upon Thames, Sutton, Waltham Forest.
Fringe/Suburbs: Wider commuter belt (e.g. parts of Surrey, Kent, Essex, Herts, Berks, Bucks).

Step 2 · Scope & timing

IT decommission/recommission complexity Higher complexity increases engineer time and testing. Move window Move phasing

Optional add-ons

Packing & unpacking (per workstation) Crate supply, packing and desk-side unpack. Crate hire (per workstation) Furniture dismantle/reassemble (per workstation) Specialist/fragile items (qty) E.g. safes, large plotters, delicate lab/AV kit. Server/network racks (qty) Includes de-/re-rack and secure transport. Parking suspensions/permits (estimate) Dedicated project management

Step 3 · Estimated costs (range)

Outputs are indicative one-off ranges (ex VAT).

Important disclaimer (please read):

This tool provides illustrative, non-binding cost ranges for office relocations in the UK. It is not an offer, quote, or guarantee of price or availability. Ranges are based on typical market patterns and may vary materially depending on scope, inventory accuracy, access constraints, lift/parking availability, building management rules, permits (e.g. council parking suspensions), third-party vendor fees, security/insurance requirements, out-of-hours restrictions, distance/traffic, change control and contract term. Prices shown are exclusive of VAT and exclude remediation, make-good works, construction, cabling, landlord approvals, dilapidations, new hardware/software and exceptional events. London weightings are indicative. No personal data is stored by this tool. A bespoke proposal from TWC IT Solutions will set the final terms and pricing.

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FAQ for Office Relocation costs Calculator

What factors most influence the results in the Office Relocation Costs Calculator by TWC IT Solutions?

Key drivers include headcount and device volumes; complexity of the comms room (racks, servers, firewalls, switches); data cabling condition and density; internet and telephony requirements; on-site versus remote cutover support; hours of work (business hours vs overnight/weekend); compliance constraints; number of sites; and the required hypercare period post-move.

How accurate is the calculator for executive budgeting?

It is designed to produce board-grade estimates aligned to current UK market rates. For contractual pricing, TWC validates your inputs (site surveys, asset lists, carrier lead times, and risk profile), then issues a fixed-scope Statement of Work with clear deliverables and SLAs.

What typically sits inside the IT relocation scope versus outside it?

Included: discovery and planning, network and cabling validation, equipment decommission/recommission, WAN/LAN/Wi-Fi cutover, endpoint readiness, Microsoft 365/VoIP moves, on-site go-live and hypercare. Outside scope (usually quoted separately): office fit-out, furniture logistics, major cabling remediation, new server/storage purchases, pen tests, and non-standard vendor penalties.

How do internet circuits and telecoms affect both cost and timeline?

Carrier availability and wayleave risk drive time and spend. New fibre circuits may require surveys, excess construction, or expedited charges. Many firms run a temporary circuit or 4G/5G failover to de-risk cutover and avoid paying for idle staff or missed go-live dates.

What are the most common “hidden” costs executives overlook?

Building access and out-of-hours fees; lift/porterage requirements; rack power/cooling upgrades; patch-panel retermination; licence uplifts for additional sites; AV/meeting room reconfiguration; secure e-waste/WEEE disposal; and vendor change fees for number porting or contract novations.

How can we minimise downtime and protect revenue through the move?

TWC recommends a staged migration with dual-running where feasible, gold/silver user cohorts, rehearsed runbooks, change freezes, pre-move backups and restore tests, and a weekend or evening cutover window backed by on-site engineers and remote NOC monitoring.

Does hybrid or remote working reduce relocation costs?

Often yes. Fewer desks can reduce cabling and switching density, while cloud-first workloads minimise server moves. However, collaboration spaces, resilient Wi-Fi, and secure meeting-room AV may offset some savings—our calculator models both effects for a balanced view.

How should we plan the timeline around lease events?

Budget for a short overlap between sites to allow parallel running, snagging, and phased user moves. This reduces business risk and avoids premium “last-minute” labour or courier surcharges if something slips on the day.

What inputs yield the most reliable estimate?

Provide user/device counts, current network topology, rack inventory, circuit and telephony details, floor plans, compliance needs, preferred move window, and any planned technology refresh (e.g., new Wi-Fi or switching). Better inputs equal tighter pricing and smoother execution.

Should we choose fixed-fee or time-and-materials for an office move?

Fixed-fee suits well-defined, surveyed relocations with stable requirements. Time-and-materials can be prudent where the building condition, cabling, or landlord dependencies are uncertain. TWC can structure hybrid models with capped T&M for identified unknowns.

How do security and compliance shape relocation cost?

Regulated environments (legal, finance, healthcare) may require enhanced logging, access controls, chain-of-custody for assets, and pre/post-move audits. This adds planning and validation effort but materially reduces operational and regulatory risk.

How does TWC’s expertise reduce total office relocation costs without compromising quality?

TWC leverages proven playbooks, carrier/vendor orchestration, and automation (configuration templating, zero-touch provisioning) to compress timelines and avoid rework. Our site surveys expose issues early; our migration runbooks prevent downtime; and our post-move hypercare stabilises operations, turning relocation spend into a controlled, fixed OPEX with clear, defensible ROI.